DOCUMENTATION REQUIRED ACCORDING TO THE CODE FOR THE PROTECTION OF PRIVACY
Legislative Decree no. 196 of 30 June 2003 (“Personal Data Protection Code”) protects the confidentiality of personal data and imposes a number of obligations on those who process such third party information. One of the most important legal requirements is that of informing the data subjects and obtaining their permission to process their personal information. Whereas the data processing will be carried out following the principles of correctness, legality and transparency and in the protection of your privacy and rights, in view of the above and under Art. 13, we wish to inform you of the following:
a) Information provided by you will be used exclusively for the following purposes:
1. plan, promote, organise and for administrative purposes of training initiatives, support the dissemination of management knowledge and experience and organise events; select participants and assess their preparation; promote a group spirit and document classroom work and/or within our community; help realise work placements, internships and project work; support participants in finding employment or outplacement opportunities ;
2. contract agreements, both in Italy and abroad, with hotels, companies, organisations and institutions, in order for participants to benefit from favourable economic conditions and/or make use of their facilities and services;
3. promote the dissemination of knowledge and experience, through tools such as newsletters and events.
4. Allow the participants to become part of the community of Alumni, with whom he maintained a relationship is also information and communication through newsletters.
The information supplied will be handled both on paper and in electronic format, manually and/or electronically or, in any case, using automated methods. In particular, for the purposes cited above, apart from paper documents, information may be processed in the form of photos, recordings and images, whether digital or not.
b) For the above purposes, it may be necessary to the processing of personal data falls into the category of “sensitive” data referred to in Article 4, c. 1 letter. d) of the Act called in question, for example, in the case of persons with disabilities that require you to participate in courses or in the case of particular health problems that affect participants’ participation in the training program.
Supplying of personal information not required for legal and/or contractual purposes is optional, however, should the participant withhold his or her consent for such data to be processed, this may result in him or her being unable to benefit from any auxiliary services, or make use of the agreements stipulated above, or even to take part in the training programme.
c) Whereas communicating to third parties does not exempt the latter from informing the data subjects or requesting them for their consent, we wish to clarify that, apart from the communications to persons whose right to access such information is recognised in law or by an order from the authorities, or, in the case of funded projects, communications to the bodies appointed to pay out the funds, to the controlling or certifying bodies, this information may be communicated within Italy and abroad to: Politecnico di Milano; possible partners involved in realising the training programmes; companies and professionals; recruitment agencies; bodies and institutions; banks and credit institutes; insurance companies; brokerage firms; experts; Regarding the scope wherein the data can be disseminated, we wish to clarify that the participants’ personal information (including sound recordings and images) may be placed on the MIP website, on several social networks (for example Facebook, YouTube…) and in Italian and international publications. In particular, any data supplied in order to prepare Profile Books (publication containing participants’ profiles) and CVs may be communicated or distributed within companies, institutions and other participants in MIP training events.
In the case of recipients of grants and donations (eg. Scholarships to cover all or part of the costs of participation) by some subjects, the latter may be disclosed personal data relating to participants and their training.
d) Personal data may be processed both by data processors, responsible for handling such information under Art. 4, paragraph 1 letter g) of the Code (professors, teachers, company representatives, professionals, lawyers, employment consultants, accountants, consultancy and service firms, hardware and software support companies…) and by persons in charge of processing the data under Art. 4, paragraph 1 letter h) who operate under the direct authority of the data controller (employees or collaborators under whatever circumstances).
e) At any point in time, you can exercise your rights towards the Data Controller, under Art. 7 of Legislative Decree no. 196/2003, which is included in full for your convenience, by addressing the person responsible for communicating with data subjects: 1. A data subject shall have the right to obtain confirmation as to whether or not personal information concerning him or her exists, regardless of it being already recorded, and communication of such data in an intelligible form.
2. A data subject shall have the right to be informed:
a) of the source of the personal data;
b) of the purposes and methods of the processing;
c) of the logic applied to the processing, if the latter is carried out with the help of electronic means; d) of the identification data concerning the data controller, the data processors and the representative designated as per Art. 5 paragraph 2;
e) of the entities or categories of entity to whom or which the personal data may be communicated and who or which may become informed of said data in their capacity as designated representative within the State’s territory, data processors and persons in charge of the processing.
3. A data subject shall have the right to obtain:
a) updating, rectification or, where interested therein, integration of the data;
b) erasure, anonymisation or blocking of information that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;
c) certification to the effect that the operations as per letters a) and b) have been notified, as also related to their contents, to the entities to whom or which the data were communicated or distributed, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected.
4. A data subject shall have the right to object, in whole or in part:
a) on legitimate grounds, to the processing of personal information concerning him or her, even when such data is relevant to the purpose of the collection;
b) to the processing of personal data concerning him or her, where it is carried out for the purpose of sending advertising materials or for direct selling or else for the performance of market or commercial communication surveys.
f) The Data Controller is Consorzio MIP Politecnico di Milano, Via Lambruschini 4C – Building 26/A, 20156 Milano, Tel: +39 02 23992820, Fax: +39 02 23992844. The person responsible for communicating with the interested parties is Prof. Andrea Sianesi, domiciled at the above address for the purposes of Privacy Laws. An updated list of all those responsible is kept by the Data Controller at the above address.
The undersigned, having read the above information pursuant to Art. 13 of Legislative Decree no. 196/2003, as per Art. 23 of the above law, gives his or her consent for his or her personal information to be processed in accordance with the above.